DRAFT — requires source and editorial review before import. '''ccNSO: Guidelines Review Committee Work Session''' is a session listed in the ICANN87 programme.[https://icann87.sched.com/event/2Wjfl/ccnso-guidelines-review-committee-work-session Official session listing] == Session information == Stable import identifier: icann87-sched-2Wjfl Scheduled start: 2026-10-17T16:30:00+08:00 Scheduled end: 2026-10-17T17:30:00+08:00 Status (schedule metadata): scheduled Access (schedule metadata): public == Official session description (source text) == 16:30 WITA (UTC+8), 17 October 202608:30 UTC, 17 October 2026Bougainville (Committee Breakout 2) ID# 18689 Session DetailsThe ccNSO Guidelines Review Committee (GRC) will will hold a work session at ICANN87 to continue its review of the guidelines regarding ccNSO's internal governance.Further details about this and other ccNSO sessions at ICANN87 are available here: https://icann-community.atlassian.net/wiki/x/AQCIUQ Policy Outlook Report: go.icann.org/outlook87 Session Leader: Joke BraekenStaff Facilitator: Claudia Ruiz Session RecordingsZoom ArchiveEnglish audio archive[https://icann87.sched.com/event/2Wjfl/ccnso-guidelines-review-committee-work-session Official session description] == AI-generated summary == The following is machine-generated interpretation, not an official conclusion. The ccNSO Guidelines Review Committee met in Bali to continue work on the continuous improvement framework, using an amalgamated document prepared from its final call with Bart. The chair led the committee through outstanding terminology and definitions for indicators under Principles 2 and 3, asking members to consider practicality and workload amid changes in the CCNSO and Secretariat. The group approved several definitions by green-check or thumbs-up votes, including the survey reporting rule, accessible-to-members language, measurable goals, cataloged practice, and a revised 'current charter' definition stripped of the three-year clause after debate about whether charters expire or Council must reconfirm them. Discussion of 'semesterly updates' exposed confusion about 'semester' and whether an update requires substantive change; the item passed with wording to be improved. Participants also debated whether definitions for meeting setting, alignment with TOR, CCNSO goals and 'not found' were needed, often referring unresolved items to Irina and Pablo. The chair presented a straw-test dashboard and phase timeline; ICANN org clarified that the final evaluation is a progress report for public comment and not every improvement must be implemented. Source context: Session recording (no public source URL supplied); claim-level evidence follows where supplied. LLM terminology correction completed; source caption text remains separate. Human review not completed according to source metadata. == AI-generated key points and supplied evidence == * The chair explained that the working document was an amalgamation from the committee's final call with Bart and had been shared with members, while Irina and Pablo had seen it earlier. He asked members to assess whether the proposals were practical and to consider effort, noting change within the CCNSO and Secretariat.Evidence locator: {"quote": "put together an amalgamation from our final call with him", "segment_id": 20} (no public source URL supplied)Evidence locator: {"quote": "I shared that with you guys last night. Irina and Pablo will have seen it about a week and a half ago.", "segment_id": 22} (no public source URL supplied)Evidence locator: {"quote": "When you're looking at this, I want you to consider, if what we have put in here is practical.", "segment_id": 25} (no public source URL supplied)Evidence locator: {"quote": "we don't want to overburden, but we also want to have a program that is successful.", "segment_id": 26} (no public source URL supplied) * For indicators 3.22 and 3.24, the proposed survey reporting rule would report results only with at least eight responses, mark smaller results as indicative, and drop a 30% response-rate floor because attendance is not captured. After the chair opened the floor and no comments were recorded, he declared green checks had it and said the adjustment would be recorded as an agreed status.Evidence locator: {"quote": "the very first one there is a survey reporting rule that applies to 3.22 and 3.24.", "segment_id": 47} (no public source URL supplied)Evidence locator: {"quote": "report a result only with at least 8 responses below that pool", "segment_id": 48} (no public source URL supplied)Evidence locator: {"quote": "Response rate floor, 30%, dropped because attendance is not captured.", "segment_id": 49} (no public source URL supplied)Evidence locator: {"quote": "I'm going to say that the Greens have it.", "segment_id": 59} (no public source URL supplied)Evidence locator: {"quote": "We'll make that adjustment to make that as an agreed status.", "segment_id": 63} (no public source URL supplied) * The 3.11 'semesterly updates' definition required at least one document update of the priority record in each half of the reporting period. Pablo and others found it unclear; Peter asked whether an update required substantive change or merely a new timestamp, while Pablo and AJ suggested that a no-change review could still count as the semesterly check. The chair said he would improve the wording overnight and held the vote on that understanding.Evidence locator: {"quote": "So then we come up to our next one, the semesterly updates. This applies to 3.11.", "segment_id": 64} (no public source URL supplied)Evidence locator: {"quote": "at least one document update of the priority record in each half of the reporting period.", "segment_id": 65} (no public source URL supplied)Evidence locator: {"quote": "not only is it a mouthful, but I was trying to understand", "segment_id": 72} (no public source URL supplied)Evidence locator: {"quote": "I was wondering what update means.", "segment_id": 88} (no public source URL supplied)Evidence locator: {"quote": "Just a new timestamp, or do people have to move something forward?", "segment_id": 90} (no public source URL supplied)Evidence locator: {"quote": "the update could be no update as well, as seen just that there is a semesterly check.", "segment_id": 99} (no public source URL supplied)Evidence locator: {"quote": "I will see if I can come up with a little bit better wordsmithing overnight.", "segment_id": 75} (no public source URL supplied) * The original 'current charter' definition required Council approval or reconfirmation within the last three years. AJ and Irina argued that old but Council-approved charters remain valid and proposed dropping the time limit, while Peter warned that without a time span 'current' becomes subjective and said he wanted to retain it. Pablo noted that indicator 2.2.2's annual review would give 'current' an annual meaning. The chair put Irina's shorter wording to a vote and declared it passed.Evidence locator: {"quote": "The terminology is the latest Council approved version approved or reconfirmed by Council within the last three years.", "segment_id": 135} (no public source URL supplied)Evidence locator: {"quote": "right now we have charters that are old, and older than 3 years. That doesn't mean that they are not, valid.", "segment_id": 139} (no public source URL supplied)Evidence locator: {"quote": "So my suggestion is just to say, the latest Council approved version.", "segment_id": 174} (no public source URL supplied)Evidence locator: {"quote": "I think we should maintain the time span.", "segment_id": 182} (no public source URL supplied)Evidence locator: {"quote": "Current is very subjective.", "segment_id": 206} (no public source URL supplied)Evidence locator: {"quote": "current would mean yearly.", "segment_id": 225} (no public source URL supplied)Evidence locator: {"quote": "And that's a pass.", "segment_id": 233} (no public source URL supplied) * Irina argued that a review mechanism should not merely be described in a charter or working methods but actually used; otherwise it is not 'in place.' The chair suggested that in the Principle 3 context the existing wording was probably acceptable and, with Pablo and Irina able to correct it later, left the language as it was; the committee then voted on it.Evidence locator: {"quote": "say when and how the structure reviews its goals and working methods", "segment_id": 238} (no public source URL supplied)Evidence locator: {"quote": "Maybe not only Charter says, but it's actually, this practice, is used, it happens.", "segment_id": 243} (no public source URL supplied)Evidence locator: {"quote": "But this method has never been used.", "segment_id": 270} (no public source URL supplied)Evidence locator: {"quote": "Then it's not in place.", "segment_id": 271} (no public source URL supplied)Evidence locator: {"quote": "we erred, and we'll be able to correct it. So let's leave it as it is.", "segment_id": 280} (no public source URL supplied)Evidence locator: {"quote": "Can we vote on that language?", "segment_id": 282} (no public source URL supplied) * The 'meeting setting' definition drew complaints about its long run-on sentence, and Irina said the definition was unnecessary. The chair noted only two people wanted to strike it, so the language stayed for the time being, with Irina and Pablo to judge long term. Similar questions about 'aligned with TOR,' 'CCNSO goals,' and 'not found' led to referrals or a suggestion to cut rather than clear immediate resolution.Evidence locator: {"quote": "at least X percentage of post-meeting survey respondents rate the meeting as productive", "segment_id": 311} (no public source URL supplied)Evidence locator: {"quote": "impressive run on sentence, and I can't parse it even as a native speaker.", "segment_id": 323} (no public source URL supplied)Evidence locator: {"quote": "we do not need this definition at all.", "segment_id": 327} (no public source URL supplied)Evidence locator: {"quote": "only two people indicating a scratch on this. That's not enough to actually scratch it.", "segment_id": 346} (no public source URL supplied)Evidence locator: {"quote": "I guess the language will stay for the time being", "segment_id": 348} (no public source URL supplied)Evidence locator: {"quote": "we'll refer this to Pablo and Irina to take it out, or keep it as they see fit", "segment_id": 368} (no public source URL supplied)Evidence locator: {"quote": "I'll suggest that we actually cut it, but I'll leave it to Irina and Pablo", "segment_id": 385} (no public source URL supplied) == AI-generated TL;DR == * The GRC worked through definitions for continuous improvement indicators, approving several by green-check or thumbs-up votes and referring some confusing wording for refinement.Evidence locator: {"quote": "put together an amalgamation from our final call with him", "segment_id": 20} (no public source URL supplied)Evidence locator: {"quote": "Let's have a discussion about it before we actually do a vote", "segment_id": 51} (no public source URL supplied)Evidence locator: {"quote": "with the understanding that semesterly will be changed to something a little less", "segment_id": 108} (no public source URL supplied) * The 'current charter' definition was changed to 'the latest Council approved version,' dropping the three-year reconfirmation clause after debate over whether old charters remain valid and what 'current' should mean.Evidence locator: {"quote": "The terminology is the latest Council approved version approved or reconfirmed by Council within the last three years.", "segment_id": 135} (no public source URL supplied)Evidence locator: {"quote": "So my suggestion is just to say, the latest Council approved version.", "segment_id": 174} (no public source URL supplied)Evidence locator: {"quote": "And that's a pass.", "segment_id": 233} (no public source URL supplied) * Discussion of 'semesterly updates' exposed unclear terms; the chair said he would produce better wording overnight and the item passed with that understanding.Evidence locator: {"quote": "at least one document update of the priority record in each half of the reporting period.", "segment_id": 65} (no public source URL supplied)Evidence locator: {"quote": "I will see if I can come up with a little bit better wordsmithing overnight.", "segment_id": 75} (no public source URL supplied)Evidence locator: {"quote": "And I will say the green checks have it.", "segment_id": 113} (no public source URL supplied) == Disagreements == * Participants differed on whether the 'current charter' definition should retain a three-year time span: Peter argued that without it the term 'current' becomes subjective, while Irina and AJ favored striking the time limit because Council-approved charters remain valid.Evidence locator: {"quote": "right now we have charters that are old, and older than 3 years. That doesn't mean that they are not, valid.", "segment_id": 139} (no public source URL supplied)Evidence locator: {"quote": "I think we should maintain the time span.", "segment_id": 182} (no public source URL supplied)Evidence locator: {"quote": "Current is very subjective.", "segment_id": 206} (no public source URL supplied) * On the review mechanism, Irina argued that 'in place' should mean the mechanism is actually applied, not merely documented; the chair ultimately preferred to leave the existing language for later correction by Pablo and Irina.Evidence locator: {"quote": "Maybe not only Charter says, but it's actually, this practice, is used, it happens.", "segment_id": 243} (no public source URL supplied)Evidence locator: {"quote": "Then it's not in place.", "segment_id": 271} (no public source URL supplied)Evidence locator: {"quote": "we erred, and we'll be able to correct it. So let's leave it as it is.", "segment_id": 280} (no public source URL supplied) == Outcomes == * The committee moved through the outstanding terminology section item by item, with several definitions approved by green checks or thumbs up and others retained or referred for later refinement.Evidence locator: {"quote": "Let's have a discussion about it before we actually do a vote", "segment_id": 51} (no public source URL supplied)Evidence locator: {"quote": "with the understanding that semesterly will be changed to something a little less", "segment_id": 108} (no public source URL supplied)Evidence locator: {"quote": "I guess the language will stay for the time being", "segment_id": 348} (no public source URL supplied) * The 'current charter' terminology was simplified to 'the latest Council approved version,' removing the prior three-year approval or reconfirmation phrase.Evidence locator: {"quote": "So my suggestion is just to say, the latest Council approved version.", "segment_id": 174} (no public source URL supplied)Evidence locator: {"quote": "may we have a vote on the terminology as suggested by Irina", "segment_id": 231} (no public source URL supplied)Evidence locator: {"quote": "And that's a pass.", "segment_id": 233} (no public source URL supplied) * The dashboard was presented as an illustration of how the framework could use available CCNSO information, not as a final measurement; the chair described the project as between Phase 1 and Phase 2.Evidence locator: {"quote": "it was a straw test. Doesn't mean that this is the final test or the accurate", "segment_id": 399} (no public source URL supplied)Evidence locator: {"quote": "This really becomes a tool for Pablo and Irina to actually work out", "segment_id": 400} (no public source URL supplied)Evidence locator: {"quote": "we are now, between Phase 1 and Phase 2.", "segment_id": 421} (no public source URL supplied) * The chair announced a 9 a.m. workshop the next day with the Meeting Programs Committee on its survey process, response rates, validity of information and survey fatigue.Evidence locator: {"quote": "at 9 o'clock in the morning, the MPC, we're going to be going over and kind of doing a workshop with them.", "segment_id": 444} (no public source URL supplied)Evidence locator: {"quote": "Call it survey fatigue.", "segment_id": 446} (no public source URL supplied) == Decisions == * The chair declared the survey reporting rule approved after green checks and said it would be recorded as an agreed status.Evidence locator: {"quote": "I'm going to say that the Greens have it.", "segment_id": 59} (no public source URL supplied)Evidence locator: {"quote": "We'll make that adjustment to make that as an agreed status.", "segment_id": 63} (no public source URL supplied) * The committee adopted Irina's proposed replacement for 'current charter,' striking everything after 'version'; the chair declared it passed.Evidence locator: {"quote": "may we have a vote on the terminology as suggested by Irina", "segment_id": 231} (no public source URL supplied)Evidence locator: {"quote": "And that's a pass.", "segment_id": 233} (no public source URL supplied) * The committee accepted the cataloged-practice definition after no comments were raised; the chair declared that the greens had it.Evidence locator: {"quote": "an entry in the CCNSO shared practice repository with date, contributing structure, and a short description.", "segment_id": 287} (no public source URL supplied)Evidence locator: {"quote": "Greens have it.", "segment_id": 293} (no public source URL supplied) * The meeting-setting definition was retained for the time being because only two participants indicated they wanted to strike it.Evidence locator: {"quote": "only two people indicating a scratch on this. That's not enough to actually scratch it.", "segment_id": 346} (no public source URL supplied)Evidence locator: {"quote": "I guess the language will stay for the time being", "segment_id": 348} (no public source URL supplied) * For the CCNSO goals definition, the chair put AJ's published-goals approach against removing the definition; he then declared 'AJ for the win.'Evidence locator: {"quote": "The ccNSO goals are defined and published in the website.", "segment_id": 371} (no public source URL supplied)Evidence locator: {"quote": "If you agree with what AJ has suggested, give you a green thumbs up.", "segment_id": 375} (no public source URL supplied)Evidence locator: {"quote": "And AJ for the win.", "segment_id": 377} (no public source URL supplied) == Explicitly agreed actions == * The chair said he would try to produce better wording overnight for the 'semesterly updates' terminology.Evidence locator: {"quote": "I will see if I can come up with a little bit better wordsmithing overnight.", "segment_id": 75} (no public source URL supplied) * The chair is to take part in a 9 a.m. workshop with the Meeting Programs Committee on the survey process and survey fatigue.Evidence locator: {"quote": "at 9 o'clock in the morning, the MPC, we're going to be going over and kind of doing a workshop with them.", "segment_id": 444} (no public source URL supplied)Evidence locator: {"quote": "this becomes an interesting thing in terms of continuous improvement", "segment_id": 447} (no public source URL supplied) == Possible follow-ups - inferred == * Clarify the final 'semesterly updates' wording, including whether a documented no-change review counts as an update.Evidence locator: {"quote": "I was wondering what update means.", "segment_id": 88} (no public source URL supplied)Evidence locator: {"quote": "the update could be no update as well, as seen just that there is a semesterly check.", "segment_id": 99} (no public source URL supplied) * Revisit the definitions for 'meeting setting,' 'aligned with TOR,' and 'not found' when Irina and Pablo report back on their treatment.Evidence locator: {"quote": "we'll refer this to Pablo and Irina to take it out, or keep it as they see fit", "segment_id": 368} (no public source URL supplied)Evidence locator: {"quote": "I'll suggest that we actually cut it, but I'll leave it to Irina and Pablo", "segment_id": 385} (no public source URL supplied) * Check how the revised 'current charter' definition interacts with indicator 2.2.2's annual review and any Council reconfirmation expectations.Evidence locator: {"quote": "conduct a formal annual review of purpose and goals with documented outcomes.", "segment_id": 228} (no public source URL supplied)Evidence locator: {"quote": "current would mean yearly.", "segment_id": 225} (no public source URL supplied) * Address the request that comments submitted in chat be read into the record, since the chair acknowledged difficulty with the chat window.Evidence locator: {"quote": "I do think it's important that comments in the chat get read into the record.", "segment_id": 256} (no public source URL supplied)Evidence locator: {"quote": "I apologize to people in the chat, Jordan.", "segment_id": 248} (no public source URL supplied) == Open questions == * Whether an 'update' in the semesterly priority record must show substantive progress or can be a documented review with no change.Evidence locator: {"quote": "I was wondering what update means.", "segment_id": 88} (no public source URL supplied)Evidence locator: {"quote": "Just a new timestamp, or do people have to move something forward?", "segment_id": 90} (no public source URL supplied) * How 'current' will be measured operationally after removal of the three-year clause, given the separate annual review indicator.Evidence locator: {"quote": "Current is very subjective.", "segment_id": 206} (no public source URL supplied)Evidence locator: {"quote": "current would mean yearly.", "segment_id": 225} (no public source URL supplied) * Whether the retained definitions for meeting setting, alignment with TOR, and 'not found' will remain in the final documentation or be removed.Evidence locator: {"quote": "we do not need this definition at all.", "segment_id": 327} (no public source URL supplied)Evidence locator: {"quote": "I'll suggest that we actually cut it, but I'll leave it to Irina and Pablo", "segment_id": 385} (no public source URL supplied) == Source materials == == Provenance and attribution == LLM terminology correction completed; source caption text remains separate. Human review not completed according to source metadata. Processing metadata: {"asr": "completed", "human_reviewed": false, "semantic_check": "passed", "summary": "ai_generated", "terminology": "llm_corrected"} Caption note: Not supplied Raw captions and corrected/derived transcript segments remain distinct in the JSON bundle. A local raw-caption path is a locator, not an included or publicly accessible file. [https://agentcommunity.org Made by AgentCommunity // Balázs Némethi] Community export attribution; this does not assert ICANN or ICANNWiki affiliation or endorsement. == References ==